Office Assistant.

Location: Naperville, IL


Naperville IL (Onsite)

We are seeking a motivated Office Assistant to join our team in Naperville, IL. In this role, you will provide essential support to our Leadership Team and ensure efficient operations. Reporting to the Human Resource Manager, your responsibilities will include data analysis, meeting and event coordination, and presentation preparation. This is a full-time position, requiring you to work in our vibrant and engaging office environment.

Key Responsibilities:

· Manage and maintain confidential organizational reports and records, ensuring timely follow-up on pending matters and maintaining confidentiality.

· Provide comprehensive administrative support to the CEO, including scheduling tours, travel arrangements, meetings, and trainings.

· Maintain metric worksheets and generate monthly reports as required.

· Process CEO expenses using Concur expense management system.

· Create compelling PowerPoint presentations and coordinate meeting bookings as needed.

· Assist the Contracts Administration team with tasks such as NDA preparation and agreement drafting.

· Act as a backup for the front desk when needed.

· Plan and support company events, such as holiday gatherings, golf outings, and Camp Jorn.

· Manage internal and external correspondence with a high level of autonomy.

· Take on additional responsibilities as assigned to contribute to the success of the team.

Required Qualifications:

· At least 6 years of experience in an office environment.

· Demonstrated strong organizational skills with the ability to multitask effectively.

· Highly flexible and proactive, capable of handling urgent, confidential, and complex tasks with changing priorities.

· Proficiency in Outlook, Word, Excel, and PowerPoint.

· Excellent written and verbal communication skills, along with strong interpersonal skills.

· Ability to maintain a high level of confidentiality, reliability, discretion, quality, and professionalism.

· Effective at interacting with individuals at all organizational levels and external contacts, including customers.

Bring your enthusiasm and dedication to our team and help us continue to thrive and grow!

continue to thrive and grow!

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