Administrative Manager
Location: Smithtown, NY
Our client is a reputable law firm specializing in Elder Law and Trust & Estate Planning. They have four offices located on Long Island and are currently expanding. We are currently seeking a talented Administrative Manager to join their team at the Smithtown, NY office. This is a full-time position, with three days based in Smithtown and the remaining two days based at the other office locations.
MAIN RESPONSIBILITIES:
- Managing the day-to-day operations of the law firm
- Overseeing non-attorney staff, including legal assistants and paralegals
- Handling financial management tasks, such as billing and budgeting
- Managing human resources and ensuring compliance with employment laws
- Coordinating technology, facilities, and administrative tasks to ensure smooth office operations
- Working closely with attorneys to optimize efficiency and profitability
Financial Management:
- Overseeing billing and invoicing process, including client fee collection
- Managing firm budget and expenses
- Preparing financial reports and analyzing financial data
Operations Management:
- Maintaining office facilities and technology infrastructure
- Managing office supplies and vendor relationships
- Implementing and maintaining case management systems
Human Resources:
- Ensuring compliance with employment laws
- Managing employee benefits and payroll
Staff Management:
- Hiring, training, and supervising non-attorney staff
- Conducting performance evaluations and employee development
- Addressing staff concerns and implementing disciplinary actions
MAIN REQUIREMENTS:
- Ability to work out of four offices
- At least five years of experience in a similar position within a law firm
- Bachelor's degree in Human Resources, Finance or Business
- Prior experience working at a law firm in a similar role is a plus
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proficiency in legal software and technology
- Financial acumen and budgeting expertise
- Ability to handle confidential information
Salary is between $120,000 and $130,000, with solid benefits.