Legal aide

Location: New Orleans, LA

Our client, a highly esteemed law firm, is seeking a Legal Aide to join their team in New Orleans, LA. In this role, you will provide comprehensive support to a group of attorneys, performing a wide range of secretarial, administrative, and legal duties.

This position requires on-site work and offers competitive compensation and a generous benefits package.

Primary Responsibilities:

  • Utilize technology resources to ensure optimal efficiency and effectiveness for the attorneys.
  • Create and manage documents using various office software applications.
  • Have a solid understanding of legal processes to accurately prepare client documents and meet filing deadlines.
  • Coordinate e-filings and state court filings, handle incoming/outgoing mail, faxes, and document scanning.
  • Organize and file documents in appropriate workspaces and paper files.
  • Maintain attorneys' daily calendars, schedule appointments, meetings, and travel arrangements.
  • Manage Outlook contacts for attorneys as needed.
  • Assist with opening/closing files and conducting conflict checks.
  • Support attorneys with timesheets and regular billing tasks.
  • Submit reimbursement requests for attorneys and client costs.
  • Maintain professional and confidential relationships with clients.
  • Regular and reliable attendance is required.

Qualifications and Required Skills:

  • · A high school diploma or equivalent is mandatory; an Associate’s Degree, certification from Business School, or related education is desirable. Relevant experience may be considered in place of educational requirements.
  • · Preferably, 3+ years of litigation secretarial experience in a law firm environment.
  • Expertise in office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Familiarity with legal practices, terminology, documents, and court procedures.
  • Flexible and solution-oriented approach, ability to handle pressure and manage multiple priorities.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Strong coordination, organizational, and file management abilities.
  • Proficiency in operating standard office equipment, such as computers, copiers, printers, fax machines, and telephones.

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