Careers

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Essential Duties and Responsibilities:

• Serve visitors by greeting, welcoming, and directing them in a professional and courteous manner.
• Manage and distribute mail and packages, including electronic communication, as needed.
• Utilize technology resources to ensure efficient operation for the group of attorneys.
• Prepare, format, edit, and transmit documents using office software applications.
• Demonstrate knowledge of legal processes to facilitate accurate preparation of client documents and meet filing or closing deadlines.
• Coordinate e-filings in state and federal courts and agencies.
• Handle incoming and outgoing mail, faxes, and document scanning.
• Ensure proper organization and filing of documents in paper and electronic workspaces/folders.
• Maintain calendars for attorneys, including scheduling appointments, court settings, and travel arrangements.
• Manage Outlook contacts for each attorney as required.
• Assist with opening and closing files and performing conflicts checks.
• Support attorneys with timesheets and billing matters.
• Process reimbursement requests for attorneys and client costs.
• Set up and maintain conference rooms for meetings and depositions.
• Provide facilities support, including reporting maintenance issues, managing supply room, and handling record-keeping tasks.
• Ensure tidiness and organization of kitchen/breakroom, supply cabinets, and copying room.
• Receive and distribute mail, documents, packages, and courier deliveries.
• Order, track, and restock kitchen and office supplies.
• Maintain professional and positive relationships with clients, demonstrating discretion and judgment.
• Regular and punctual attendance is required.

Qualifications and Skills Required:

• High school diploma or equivalency required; associate degree or related education desirable.
• 3+ years of litigation secretarial experience in a law firm environment preferred.
• Proficiency in Word, Excel, PowerPoint, Outlook, and PDF software applications.
• Familiarity with legal practices, terminology, documents, and court procedures.
• Attention to detail.
• Solution-oriented approach and ability to work under pressure with multiple priorities.
• Excellent typing, spelling, grammar, proofreading, and clerical skills.
• Ability to coordinate work activities, prepare legal correspondence and documents, and maintain files and records.
• Proficiency in operating standard office equipment.
• Strong communication and organizational skills.
• Professionalism and courtesy.
• Excellent time management skills.

Performance Measures:

• Evaluation by attorneys and Office Manager based on quality and quantity of work.
• Expertise with software and technology tools, understanding of legal assistant and office procedures, equipment, and terminology.
• Dependability and cooperation with attorneys, clients, and support staff.
• Adherence to office policies and procedures.
• Professionalism and effective communication skills.