Administrative Coordinator

Location: Springfield, MA

Position: Administrative Coordinator
Shift: 1 Hours: 7:00 AM- 4:00 PM
Type: Full-Time | Mode: Direct Placement
Industry: Manufacturing

Our Client is seeking an Administrative Coordinator. The ideal candidate will be responsible for managing the office, handling financial records, and ensuring efficient operations. This role requires a proactive individual with strong communication skills and a solid understanding of accounting principles.

Key Responsibilities

  • Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries.
  • Reconcile bank statements and ensure all financial transactions are recorded accurately.
  • Assist with Shipping/Receiving activities (Packing, UPS, etc.
  • Assist in the preparation of tax returns and ensure compliance with relevant regulations.
  • Manage invoicing, expense reporting, and petty cash.
  • Help facilitate Inventory of goods in vending machines and cribs.
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage office supplies inventory and place orders as needed.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Coordinate office events, meetings, and appointments.
  • Maintain and update company databases and filing systems.

Qualifications

  • High school diploma required; Associates or Bachelors degree in Accounting, Finance, Business Administration, or related field preferred.
  • Proven experience as a Bookkeeper, Office Administrator, or similar role.
  • Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite (Excel, Word, Outlook).
  • Strong understanding of bookkeeping and accounting principles.
  • Excellent organizational and time management skills.
  • Attention to detail and accuracy in financial record-keeping.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
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